Sending a Text E-Newsletter with an Optional Attached HTML Version
This method of sending your enewsletter ensures that everyone who receives it
will be able to read it. For this reason, it is probably the best method to use.
The text version will be viewable immediately, and the more dynamic HTML version
is available for those that can read it with their e-mail software. Step 1
Open Microsoft Outlook Express if it’s not open already, and click on the Message menu, and then on New Message.
Step 2
In the New Message window, click on To: and in the Select Recipients window, select your group that you would like to mail to, and click the BCC: field and fill in with individual recipients, or a group (mailing list) you have already
created. Click OK.
Note: By using the BCC: field those who receive your message won’t see all the other recipients in the group.
Step 3
Open the text version of your e-newsletter in Microsoft Word, and copy (Edit > Copy) all of the text. Paste into the main message window in Outlook Express (Edit > Paste on the New Message window). Step 4
In the New Message window, click Insert > File Attachment. Go to
your Desktop and select your HTML e-newsletter. Click Attach.
Step 5
You will now be sending a text version of your e-newsletter, as well as an HTML
version for those that can view it. Send your message by clicking the Send button.
Sending an HTML Only E-Newsletter
Another option is to send an HTML only e-newsletter, where the HTML code is embedded
into the e-mail message. This is appropriate only if you know that those receiving
it will be able to view the HTML message.
Step 1
Open the HTML e-newsletter in FrontPage or other HTML editing program so that
you can copy the HTML code into the e-mail message.
Step 2
Click on the Code tab to view the HTML code that makes up the page. Select all of the code on
the page and copy it (Ctrl + c).
Step 3
Open Microsoft Outlook Express if it’s not open already, and click on the Message menu, and then on New Message.
Step 4
Go to the View menu and click on Source Edit.
Step 5
You will notice that there are three tabs at the bottom of the New Message window. Click on the Source button, and select all of the code in the window,
and delete it. Paste all of the code that you copied from the HTML e-newsletter
(Ctrl + v). Click on the Preview button to see what the e-mail will look like.
Step 6
In the New Message window, click on To: and in the Select Recipients window, select your group (mailing list) that you would like to mail to, and
click the BCC: field, and then OK.
Step 7
Send your message by clicking the Send button.
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