Introduction
Many companies and private individuals are interested in donating
their old computer equipment to Senior Corps projects. However, before
you accept donated equipment, run through this checklist to be sure
what you're getting is worth the effort.
- Utility - Make sure it can actually do something tangible for your program.
- Operability - Does anyone know how to use the equipment, or will it require additional training to use?
- Longevity - Is the hardware relatively new, or near the end of it's useful life?
- Maintenance - At some point, the equipment will require maintenance or troubleshooting. Who will perform these tasks?
Utility
The first rule of selection is: Can this hardware provide us with
some new functionality that we don't already have? For example, if you
have two
office computers and only one printer, a second printer could be very
useful. On the other hand, a third printer would likely sit unused in
the corner. Nonprofit organizations often become "pack rats" with
computer technology, hoping that some useful use will come along for
donated hardware. If you don't see a use for it immediately, you likely
won't find a use for it later. Operability
Does the hardware work? Many times, well-meaning donors will give
hardware that is "only slightly broken" or in need of minor repairs.
Unfortunately, repairs cost money, and most of the bill in a repair job
comes from labor cost. Ask donors up-front if the hardware is operating
perfectly. If it isn't, you may be in for a repair bill.
If the hardware does work, you'll need to have someone in the
program who knows how to use it or is willing to learn. If nobody steps
forward to fill this role, you're unlikely to get much use from the
equipment. Longevity
Some hardware, though perfectly functioning, is so old that it
doesn't work with newer computer equipment. A scanner with a SCSI
(pronounced
"scuzzy") connection is unusable with most newer computers. While there
are adapters and other workarounds, the extra expense can outweigh the
benefit, particularly when new scanners can be purchased rather
inexpensively.
Likewise, a computer system that only runs fast enough to handle
Windows 98 may work in the short term. However if you're moving to
Windows XP, you may have backwards-compatibility issues with the older
computer. See the article Upgrade or Buy a New Computer? for more information. Maintenance
Some donors will be willing to maintain the hardware they donate. If
you can't get the donor to agree to maintain the hardware, you'll have
to
find someone else to do it. Be sure you have identified who will be
providing maintenance, to avoid confusion when the hardware needs
attention. Conclusion
If the donated hardware appears to pass the criteria listed above, you
should be able to gain tangible benefits. Be sure to ask for any
documentation, receipts, and registration numbers with the hardware,
and keep this information in a safe, easily-found location. |
