Component

Considerations

Hardware

Desktop Computers

• Don’t overbuy. A  $1,000-$1,500 machine will be more than enough for managing office software and Internet applications.
• Any computer available for new purchase today will more than likely have a fast enough CPU and a large enough hard drive for your purposes, but it is very important to do research, and make sure that the applications you will be using will perform to your satisfaction.
• Consider leasing or outsourcing hardware.

Printers

• Don’t cut corners in terms of the quality of the printer. Ten employees can share a good printer on a LAN.
• Try to get a printer with 32 Mbs of memory.
• Think about replacement toner costs before you buy. Color printers cost more to maintain.

Fax Machines

• Keep your fax machine separate from your printer.
• Consider functions carefully before buying (i.e., how many numbers will you need to program for mass faxing).
• Consider purchasing fax software for a computer or using a web-based fax service.

Mobile Computing Devices

• A notebook or laptop computer is more expensive than a desktop computer with the same functionality.
• Palm devices, cellular phones and pagers rapidly become obsolete as standards and functionality emerge.
• Should be driven by a clear need and cost/benefit.

Ancillary Hardware (scanners, digital cameras, etc.)

• Should be driven by a clear need and cost/benefit.

• A local area network makes life easier. Computers in the office are connected to enable file-sharing, easy back-up of data, and sharing of common equipment like printers and scanners.
• In general, simple networks can be managed internally with the help of a how-to manual.
• However, if possible a LAN should be set up by qualified people who can also maintain it.
• Costs generally include a computer to act as the server, cables, networking cards and some other minor costs.