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This document will help you understand the purpose of computer networks.
Common Terms
Multi-user license: legally allows a designated number of people
to use the same copy of a software program
Shared drive: a computer's permanent storage drive that allows
remote access to multiple users
Benefits of
a Networked
Office
Networks can improve the efficiency and cost effectiveness of office
work by allowing you to:
- Store commonly used files on a shared drive for easier access.
- Share files in electronic form to reduce printing costs and paper
waste.
- Share resources, such as hard drives, printers, scanners, etc., to
get more use out of office equipment.
- Share software with multi-user licenses.
- Send files to individual co-workers with intra-office e-mail.
- Perform data backups quicker and easier with files on shared drives.
- Give co-workers access to view files on your hard drive from their
computer.
- Connect your entire office to the Internet through one line.
Things to Be
Aware of
- Appropriate file/folder naming
- Accidental erasure of files
- Unintentionally saving files in different formats
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